PTO Meeting Recording and Minutes

 Hello! We had our first PTO meeting last Friday. Thank you SO MUCH to those that were able to attend. We were able to discuss a lot of stuff and get a lot of stuff done. We also have some good insight on what direction we'd like to take things this new year. 

We did record the meeting for your viewing pleasure:

One key takeaway is how much of a difference we can potentially make and have made thus far to the school. A big part that is the different committees we have. Even if you're not interested in serving on the board or as the head of a committee, you can sign up to be a member of any committees you'd like. Most volunteer opportunities will be done from home this year. You can be as involved in these committees as you'd like. 

Please take a look at the list and if anything sounds fun to you, we'd love you to sign up HERE! 

One more link we want to share with you before the minutes is the Calendar. This is a very rough sketch of what we know will be happening this school year. Please see the bottom of this page and see what brainstorming we've done. If you've got a great idea, let us know! Here's the link to view.

And lastly, here are the minutes if you'd rather read them than watch the recording:

PTO Meeting Agenda

September 18, 2020

Introductions

• Welcome to PTO 20/21!

• Introduce Board Members 

Emily Hoopes and Amanda McKeown are your co-presidents for this year. 

Emily Hoopes has been with the PTO since the start. She was initially in the background, helping to serve as secretary. This is her second year as president.

Amanda McKeown was the elementary school chair last year for the PTO. This is her first year as president. 

Sheri Durham - Vice President

Keri Jones - Treasurer

Christy Gleave - Assistant Treasurer

Evelyn Cox - Secretary

Teri Housekeeper - Teacher Appreciation

Kathryn Jenkins - Elementary Committee (4-6 grades) 

Laura Adams - Member at large

Steve Merrell - Assistant Principal 

• Introduce / Organize committees / Review volunteer requirements http://bit.ly/ptocom2020

We have many committees that you can join

Please look over the different committees. If you have interest in helping out and serving on any of these committees, you can sign up. We are currently in need of a chair for our Middle School Committee, as well as for the Socials Committee.

Treasurer’s Report (Cristy & Keri)

We are starting the year at $2,526.24. We will look at the report at every PTO meeting for the sake of transparency. 

Emily Hoopes made a motion to accept the treasurer’s report. Evelyn Cox seconded the motion. Motion carried.

Budget update (Emily)

• Interim budget and bylaws change

Emily Hoopes made a motion to accept the change in wording. Amanda McKeown seconded the motion. Motion carried.

We presented an Interim Budget of $1,000 a year:

Teacher Appreciation - $600

Socials - $50

Student Activity - $225

Hospitality - $50

Operations and Administration - $75

Total - $1,000

Emily Hoopes presented a motion to accept. Sheri Durham seconded the motion. Motion carried.

Parent Teacher Conference Dinners (Teri)

• Parent Teacher Conference - thank you gift bags

• Teri will set up a Signup genius, drop off.

• We will put together 40 bags for teachers and related services.. Bags will be for both days. Teri and Amanda will come Tuesday morning to set up a table and receive drop offs. Teri will be available in the afternoon as well. Teri and Amanda will put together the bags.

• Item ideas to go in the gift bags: Papa Murphy’s cards (Emily will get these), individual pretzel bags, candy bars, apples, oranges, chip bags, raisins, fruit snacks, dried fruit, granola bars, popcorn bags, water bottles, Crystal Light packets or Mio, hard candies, beef jerky

• Ideas/thoughts on PTC thank you’s or other morale building activities going forward?

Supporting School Wide Fundraisers: School Theme “Spectrum Serves”

• School’s Fall Fundraiser / SA5K replacing Turkey Trot (5,000 acts of kindness in 5 weeks)

• Sign up online, register a fundraising team, 

• October 5 - November 5 with drive thru celebration November 7

• Anyone able to participate, we’d encourage that. Share with others if possible, and participate ourselves.

• Questions and volunteer opportunities

Barriers project wrap up 

We were asked to build some PVC barriers. We would like to get the materials at the school out of the way. We may be able to build a few more but we will wait to hear feedback from teachers before we make plans.

Calendar http://bit.ly/sapto20-21

• Online Socials/Events

Be thinking of fun online social ideas, as well as how often you think would be best.

Upcoming October Events

Red Ribbon Week & Halloween 

• Confirm dates w/lead teachers & find out how to help

• Brainstorm ideas of what we can offer (in person and virtual)

• Online pumpkin carving contest / Virtual costume parade or slideshow?

Next meeting will be October 9th at 11:00 am

Questions/comments? 

In order to work with the students, you will need to fill out a background check with the school. Forms can be found at the front office. The background check costs about $33.
Next Meeting: October 9 at 11:00 am via google meet